Newsletter #2
August 2025
ITINERARY
Click the button below to download the latest itinerary. Please keep in mind the itinerary is subject to change.
PASSPORTS
Please upload a clear photo of your passport ID page to your portal.
If your passport expires before 20/10/25, you will need to renew your passport.
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If you don't have a current passport, please apply for one before the end of August as there are lengthy delays at the moment.
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We will not be able to issue your plane ticket without a passport.
DRAFT ROOMING LIST
Creating a rooming list is like a huge jigsaw puzzle. This list was created using the information provided by the students that completed the rooming questionnaire and based on advice from our supervising staff. As described in our adventure proposal, each room has two double beds. Note - This list is subject to change. If there are any legitimate concerns, please let us know before 31/08/24.
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FLIGHT SCHEDULE
We have confirmed the flights with United Airlines according to the following flight schedule. NOTE- the airlines usually make a few scheduling changes between now and our departure so these details may change slightly.
T-SHIRT SIZE
We will be providing a tour T-Shirt so please update your T-Shirt size in the portal where you also upload your passport.
HEADSHOTS
We ask that every student upload a headshot photo via the portal. This is used in our souvenir tour handbook and helps our team learn everyone's name.
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DIETARY REQUIREMENTS
Please complete the 'Dietary Requirements' section for each tour members in the Documentation section of your portal. We will use this information when planning the breakfasts on tour.
NOTE: When the airline tickets are issued, international passengers that have dietary requirements will be reminded to request their own special meals for the flights via the airlines. This will probably happen around February.
LUGGAGE DIMENSIONS
USA ENTRY REQUIREMENTS
We will provide all of the instructions needed for the ESTA Travel Visa Waiver in the next newsletter. This is what will be required for all passengers who have an Australian passport. If you intend on entering the USA using a passport other than one that is Australian, please contact us before 30/08/24.
FACEBOOK GROUP
This will be used for communication before and while on tour.
NEXT PAYMENT DUE: OCTOBER 1
The next payment of $2663 per person is due OCTOBER 1, 2024.
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All payments to be paid through the online portal. We use the secure payment gateway 'STRIPE'. You can pay with visa or mastercard debit or credit card. We provide reminders via the Facebook group when payments are coming up, but do not issue invoices. You payment history can be viewed on your portal. It is your responsibility to keep on top of payments and payment deadlines. Please ensure payments are made BEFORE each deadline.
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Subsequent payment dates:
- January 1, 2025 ($2663)
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Penalties apply for late payments according to our Terms and Conditions. All payments are non-refundable.